The tool gives one the freedom to easily customize and tailor the entire tool in accordance with your business process and continue changing the processes as your business evolves, with new technologies, new products and business lines, and the changes in organizational structure. Using IPfolio, you can have complete control over tracking and monitoring of the complete portfolio and have the flexibility to customize any field, screen, access level and other features, anytime.
Set up Your Customized IP Management Solution:
One can adapt the IP database according to one’s unique requirements or specifications, such as make changes to the fields, or add/delete fields, including the common drop down lists, text fields, check boxes, dates, and formulas in a simple interface. Fields on page layouts can be arranged freely, important fields can be marked required, or custom validation rules can be defined. And the most important thing is that when further IPfolio releases or software updates are released, it will not affect the existing configuration.
Make Your Team More Efficient:
The tool can be tailor made to specific workflows and processes followed, which includes automated tasks, reminders, field updates, email notifications and also certain approval processes that can be set up and fine-tuned. The tool does come with standard workflows along with business and legal rules which trigger important reminders and due dates. It is very easy to extend this set of pre-defined workflows with calculations, rules and flows of almost unlimited complexity.
Share Information Selectively:
The tool gives complete control over user access levels with a combination of role hierarchy, permission sets, user profiles, and sharing rules, which can all be defined for specific access to even the level of single fields and also individual records. This can be implemented in cases where for outside counsel they can only be given read only access and also restrict access to fields such as cost and other law firms involved, etc. and permissions can be given for updating and editing only certain records which are assigned to them. Similarly, other roles and access levels can be further defined based on the corporate levels and responsibilities of teams or individuals.
Keep Your Information Up-to-date:
In every organization, as corporate structures keep evolving, it leads to several changes in technologies, product lines,etc. IPfolio offers tools to help keep up with all those changes in a logically defined data structure which ensures and enforces consistency and efficient cascading updates. For example, when some aspect such as a field rule is renamed, IPfolio will automatically update all the records with occurrence of that piece of data that was changed. There is also an easy option of selecting all required fields and doing a bulk-edit by simple selection of multiple rows and double-clicking it into a field. Thus the tool is most useful in efficiently and conveniently tracking the complete audit trail including all changes over time, all the way down to even the field level.
